With Pulte having left the community we can now, under the law, make revisions to our governing documents. Toward this goal an Ad Hoc Governing Documents committee was established by the Board of Directors in 2016 and has gone through the governing documents over 8 times removing references to Pulte (the Declarant) and adding new laws that have passed since these were established in 2004.
Before these changes can be implemented our residents must vote on the changes and 51% of the homes (1760) must vote YES (not vote but vote yes) before the changes can take effect. Until this happens the current governing documents remain in place.
Since this is such an important project for our community your Board of Directors does not want to rush the process, but we want to be cognizant of the 40% of our residents who live here part-time. With this in mind the Board has decided to publicize the proposed changes made by the Ad Hoc Committee, the Board and reviewed by Epsten Grinnell and Howell (the Association’s law firm). We will post the proposed documents on the website and for those that don’t have a computer you can get a hard copy by coming to the HOA office.
We will have several ways you can send your comments to the board:
- We will establish an email specifically for this project so that all emails to that account will be logged for the board to review;
- We will post the proposed changes onto the website;
- If requested, a hard copy can be purchased at the HOA office for $10. The small fee is to try and subsidize some of the printing/copying cost to copy the 200 plus color pages of this document.
This feedback will be received from April 2017 through September 2017. Starting in October/November 2017 timeframe a Townhall on these documents will be held to go over the changes, discuss the comments received, and get additional comments from the floor.
The board will take all of the additional comments under consideration and prepare a final draft of the governing documents. It will be what is referred to as red-lined, which means you will see what has been marked out to be deleted and what is new to the document. Once this is prepared it will be mailed to each homeowner to review and then an election will be conducted by HOA Election Company, the same company that handles our HOA Elections each year.
If approved by the residents the new changes would take effect approximately 1/1/18.
We hope this new timeframe helps everyone feel comfortable they will have time to review, discuss with their friends and give their comments to the board before a vote is taken.