The January Safety Report is up.
Click on the green "Recent Questions and Answers" button on the lower right of this page to be taken to this resident restricted area. It is under the "Community Safety Information" category.
(Remember -- you must be logged in to view this information that is restricted to residents only for obvious reasons)
Do you have a question about something that is going on in our community?
Did you do a "search" but still can't find what you're looking for on the website?
Jut click on the green "Ask A Question" button on the right hand of your SCSHCA.com website. Ask us what you want to know.
We are here to listen and answer!
The March issue of the View has a tear-out survey on page 13. Let us know how we are doing by tearing it out, completing the survey, and dropping it off at either the Montecito or Santa Rosa Clubhouse.
Solar for Golf Course Bathrooms
Your HOA Board has approved solar ventilation for the two bathrooms on the South Course. Since the two bathrooms currently have no ventilation, this is a major health upgrade without having to run any electrical lines.
To help us improve the View magazine, please take a few moments to complete the Survey linked below.
This survey can also be found as a tear-out page in March's issue of the View. Please only submit the survey once.
[gss-button url="https://www.surveymonkey.com/s/PZ9HC6H" color="green"]Click Here to Open Survey[/gss-button]
For those Homeowners who are computer savvy and desire to be able to manage their guest and vendor list personally, as well as other personal information particular to their residence, the HOA is hosting a 4 hour drop-in session -- in which you will be given instructions as to how to access the new software, along with a needed Registration Number.
DATE: March 7th
TIME: Last name begins with A-L 8:00AM to 10AM
Last name begins with M-Z 10AM to 12PM
PLACE: Montecito Ballroom
Please note, the HOA office will be closed during this time.
At the board meeting on February 23, 2015 the HOA Board of Directors voted to hold single vendors, who are not in the Vendor Access Program, accountable for their own tickets.
Currently if a vendor comes in to do a bid or one day job they do not qualify for the vendor access program so the resident is responsible for the actions of that vendor. The Safety Committee looked at this issue and came up with a process where single vendors can be held responsible for their own fines of speeding or running stop signs. If the one time vendor fails to pay the fine they will be barred from coming into the community until the fine is paid.
Residents are still responsible for the actions of family and guests that visit them, per the CC&Rs and Rules and Regulations. But this does remove the responsibility from our residents for vendors. If the vendor is not in the vendor access program you still need to let the gate know they are coming in to see you.
SunLine Survey for Shadow Hills
The SunLine Transit Agency is interested in obtaining input from Shadow Hills residents on what our interest and needs are for their support. They have prepared a survey which is now available in the “turnstiles” at the Lifestyle desk at the Montecito Clubhouse. They request that you take one, fill it out, and mail it to them at the address on the form.
One of the primary business duties of the Board of Directors is maintaining and preserving property values. To do this properly, an association must develop funding plans for future repair, renovation, or replacement of major common-area components such as roofs, boilers, sidewalks, swimming pool components, buildings, fairways, asphalt surfaces, decks, and more.
An association has several funding options including periodic assessments over the life of assets, special assessments at the time of replacement, borrowing funds when needed, a combination of the above, or the most common method and the one we use here at SCSH (and in some states the only lawful one): setting aside monies in what is commonly called reserve funds, replacement reserves, replacement funds, or simply reserves. A reserve fund is established by a reserve study.
A reserve study is a complex document that projects when numerous components—like the clubhouse roof, parking lots, or tennis courts—will need to be repaired, renovated, or replaced; what they will cost; and how much we need to set aside each year to pay for the various components at the necessary time. Preparing a reserve study requires a unique combination of specialized engineering knowledge, a keen understanding of financial projections; and savvy investing skills.
Professional reserve study providers are extensively trained before they are considered qualified to perform competent reserve studies tailored for each community. These professionals have met stringent requirements and are held to high standards. They have a thorough knowledge of common interest developments and can provide the Board with sound guidance.
Reserve funds aren’t an extra expense—they just spread out expenses more evenly. There are other important reasons we put association monies into reserves every month:
1. Reserve funds meet legal, fiduciary, and professional requirements. A reserve fund is required by:
2. Reserve funds provide for major repairs, renovations, and replacements that we know will be necessary at some point in time. Although a clubhouse roof may be replaced when it is 25 years old, every owner should share in its replacement costs.
3. Reserve funds minimize the need for special assessments or borrowing.
4. Reserve funds enhance resale values. Lenders and real estate agents are aware of the ramifications for new buyers if the reserves are inadequate. Many states require associations to disclose the amounts in their reserve funds to prospective purchasers.
5. The American Institute of Certified Public Accountants (AICPA) requires the community association to disclose its reserve funds in its financial statements.
6. Having a healthy reserve fund is proof that the community is looking into the future and preparing for large asset replacements that, if not planned for, could result in large special assessments.
In California there is no statutory requirement for associations to fund their reserves at any particular threshold; however, the state does require that associations conduct a full and complete reserve study with a site inspection of components once every three years and update the reserve study annually, which we do.
According to data gathered by the California Association of Community Managers, 44% of associations are under the 50% funded mark, while 43% are above and a small percentage, 13%, are at the “ideal” 100% and above mark.
SCSH’s Board of Directors has elected to fund your reserves at the 97% mark for 2015 without an increase to your monthly assessments by using funds saved in other areas. This funding mark is at the 19% higher percentage level and very close to the “ideal” 100% funding mark. Your Board should be congratulated for achieving this funding percentage.
The Board will have a strategic planning on Tuesday, February 17 from 9 AM to 12 PM in the Montecito Ballroom.
If you would like to make any suggestions, please email them to president@scshca.com.
What is a “proxy”?
Proxy voting is a type of absentee voting and the Inspector of Elections has a specific procedure for writing the proxy, collecting it, verifying it, and marking it.
If you decide to cast your vote for yourself, you can vote either by mail or by dropping off your ballot in one of the boxes located in the Santa Rosa Clubhouse or the Montecito Clubhouse.
If you do decide to let someone else vote on your behalf (proxy), you will need to call the HOA Election company to let them know that you have given someone else your vote and who that person is.
If you have lost your ballot or haven't received your from your out of state r Canadian address, it's easy to get a replacement -- click here to find out how.
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New Entry Access System.
As residents have seen during the past weeks, a new gate system has been installed for automobile entry. This new system is replacing a system that is 10+ years old. When fully implemented, the new system will provide many convenient user friendly features such as remote access via cellphones to add guests, ability to see who signed in to visit your home and many more.
In addition to the auto entrance gate upgrade, the pedestrian gate access will be modified. The numeric keypad will be changed to a “Sensor” pad. Entry through any of the pedestrian gates will require a resident or guest keycard (presently used for pool access), to be used.
Both of these upgrades will provide a more reliable as well as secure access to the community.
Do you need a replacement ballot?
If your ballot was sent to your Canadian or out of state address and you are concerned that it may not get forwarded here in time for you to vote in our HOA election, it is easy to get a replacement ballot. Simply contact HOA Elections of California, Inc. via one of the methods listed below:
HOA Elections of California, Inc.
Phone: (951) 667-7191
Fax: (800) 809-4535
It's easy and quick to vote -- just drop your sealed ballot off at either cmmunity clubhouse.
The HOA office will be closed on Monday, February 16 for President's Day.
On February 10th the County of Riverside approved the contract for the construction of a new overpass on Jefferson Street over the freeway. This will be a 2 year project and will cause confusion and some possible delays for Sun City residents leaving by the front gate. Construction is expected to start in March.
To help Sun City residents understand the 4 phase project, the Veterans Club in conjunction with the County of Riverside will hold a town hall meeting starting at 6:00 pm on Monday March 9th. Spread the word.
Our HOA Board election is in full swing and as of February 1, 2015 all candidates are eligible to place campaign signs up in resident yards (with the residents permission of course) to inform the rest of our community they are running. This is the way our campaigns in the US are run no matter if you are running for city council to President of the United States.
These signs are on private property and like anything else on our resident’s property unless you have permission to be on the property and remove anything it is consider theft or vandalism, if you mutilate the sign in any way.
Please be courteous. We want all residents to hear from all the candidates to understand why they want to serve on our Board and what would they like to change in our community to make it better. Please help us in accomplishing this goal as a community.
Per the SCSH CC&R’s, in this years election we will have NO CUMULATIVE VOTING.
Section 7.05. Election of Directors, states:
No Member shall be entitled to cumulate votes in an election unless: (i) at the election more than two (2) positions on the Board are to be filled by a vote of the Members…
In this years election we only have two (2) positions on the Board to be filled.
Pulte is going to remove the mailbox tube structure on Calle Pueblo to add more tubes. After building the additional homes the existing tube structure didn’t have enough tubes for the new homes.
This will take a couple of weeks to do this.
The election survey going around is not an official survey from the association, Board, or management.
Be careful of the information you submit.
If you respond, the creator of the survey will know how you will be voting.
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To all Residents:
It is that time of year again where the morning temperature have dipped down into the upper 20s. This has caused the golf course rough to turn a golden brown color in the rough that we are looking for in the esthetics of the course.
The bad side of colder temperatures has caused some brown spot to appear in the fairway and approaches. This happens when the Bermuda grass out grows the ryegrass after overseeding is performed.
To overcome this maintenance crew will be Appling fertilizers, green paint, and raising the height of cut in the overseeded areas. The fertilizer will attempt to kick start the ryegrass to grow at a faster pace and will causes the thin areas in the ryegrass to slowly disappear in the next few weeks. Painting accomplishes two things – one masking the thin areas and two increasing the soil temperatures so the ryegrass and Bermuda grass will start to actively grow in colder temperatures.
We look forward to have a great season.
Regards,
Scott Werline (Director of Agronomy)
The Board meeting time for the General Session on Monday, January 12, 2015 has been changed from 2:00 PM to 1:00 PM.
The agenda for this meeting can be viewed by clicking here.
