Information is coming fast and furious as they say. I wrote to you on Friday about an exchange/refund process for the two concerts that were cancelled, Community Singers and Performing Arts. Many of you have contacted the Board and requested this process be delayed so that 500 potential people will not be required to be in close proximity to each other over a 5 day period.
This request seems reasonable, so the Board has postponed this exchange/refund process till the fall. We will notify you in the fall of the dates when tickets may be exchanged or refunded. For now, please hold onto your tickets, you will need them for the exchange or refund, so put them in a safe place.
Neither the Clubs, nor the HOA, will be exchanging or refunding tickets until the fall.
As information makes its way to the Board, I want to thank everyone for helping by getting us the latest information about their own Clubs and Groups. There are so many different and wonderful Clubs and Groups, the Board is evaluating each Club and Group on a case by case basis. I want to thank all of you that are sending us information on how you operate so that we can evaluate how to proceed in everyone’s best interest. I want to also thank the Board for being readily available on a moment’s notice because each day we are reviewing new information. A special thanks to the staff for their willingness to be available over the weekends so we can communicate with you on a moment’s notice if necessary.
Given our latest information the Board has decided that all activity and meetings of the ‘Needles and Pins’ Club and the ‘Paper Crafters’ Club are suspended till further notice. This suspension will begin immediately.
The Board is sorry for any inconvenience, but we feel such action for a short period of time is in the best interest of the health and safety of all residents.
Again, I want to thank residents, the Board, and staff for all their effort and work at making this difficult time as manageable as possible.
What a great place to live when so many people are willing to step up and help each other in such a time of uncertainty. I have no doubt we will achieve a much faster and positive outcome as a result of everyone’s efforts.
Have a great day, there is still so much to enjoy and appreciate.
I have been asked many questions about cleaning procedures the HOA is taking considering the Coronavirus. Let me update you on the staff cleaning procedures:
The custodial staff has increased the cleaning of high-touch areas from once per day to 4-5 per day. This includes: Door handles/restroom countertops and sink faucets/Lobby tabletops. The daily cleaning procedure was to clean and sanitize the areas in the morning. The custodial staff has increased their efforts to 4 to 5 times daily. In addition, staff is routinely checking, and filling as needed the paper towels, hand soap and sanitizers dispensing units throughout the facilities.
We are working closely with our custodial cleaning suppliers to ensure our orders are being placed and delivered to our facilities without any delays. We are currently stocked with the necessary cleaning supplies. We have also ordered extra supplies to keep in case there is a delay from our suppliers.
In addition, we are asking everyone to be diligent and compulsive in following all medical advice and procedures during this time. Keep a safe distance between you and others, wash your hands often, use sanitizer wipes before and after using equipment, and stay home if you don’t feel well.
I want to thank all of you for your continued support and kind words. The Board is evaluating information constantly and with everyone’s help we will have a positive outcome. Although we have limited many of the programs and activities, there is still much to enjoy, much to be thankful for, and it’s still the best place to live. I wouldn’t trade it for anything, even in such times as we have now.
I wish you all well and continued great health. It has been a busy week for all of us, but I will enjoy the evening sunset with my lovely bride, and once again remember, even in these times, with everyone’s help, it doesn’t get any better than this!
I want to thank everyone for your kind support as we venture into uncharted territory. The Board is meeting daily to evaluate how to proceed. Please be diligent, responsible, and compulsive about following recommendations from government and medical agencies on how to best protect yourself during this time. Much has happened in just the last 24 hours, and more is still to come. We will do our best to get you updated information on how the HOA is proceeding but don’t hesitate to ask questions, many of you have provided us with information or events we missed. This will help us keep everyone informed about what is happening in the next few weeks.
There were some events we missed telling you about yesterday and fortunately many of you brought them to our attention. I have updated the list below to reflect those activities that we are cancelling. Events after April 5 will be evaluated as we go along, and we will get back to you as soon as we have information about programs and events after April 5. The only priority is that each of us stays healthy, so the Board is going to take steps to help in that endeavor.
For the moment both Clubhouses will remain open, but the Board has decided that the playing of all tabletop games in both Clubhouses will be suspended for the time being. Games like cards, Mahjong, jigsaw puzzles, etc. are prohibited in both Clubhouses till further notice.
The fitness center will remain open for now but please use all precautions. Keep at least 5’ between you and others, use the sanitizer wipes before and after use of all equipment, wash hands often, and if you don’t feel well stay home. Pools will remain open since they are disinfected with chlorine, but please keep apart when sitting on the deck.
Shadows will remain open, it is the big gatherings and buffet events we are eliminating. Shadows will be working on alternatives to cancelled events where buffets will not be used. Reservation times might be required so be sure to watch for information as it unfolds. We are trying to minimize the gathering of large groups of people at special events to help minimize any possible spread of the virus.
As of today, the events listed below are cancelled. Other events may be cancelled in the future and the Board will let you know as we proceed.
March 29 - Couples Golf Dinner Buffet. Golf event will still proceed.
March 30 - Community Singers Dinner Buffet
April 2 - Oke Doke Karaoke
April 1 - Women's Golf Appreciation Lunch Plated Buffet
April 3 - Bingo
April 4 - Let’s Meet and Eat
April 4 - Shred-it
April 5 - Outdoor Concert
April 10 - New Homeowner Orientation
All Lectures
Fitness Classes
Jewelry Club
Men’s and Women’s Golf Club meetings
Movie Night
Needles and Pins Club
Paper Crafters Club
We will update you as we all help each other through this time, but don’t hesitate to ask questions. If you see an event not listed, please let us know so we can verify for everyone if it’s been cancelled or not. So far there is no reported case of the virus in our complex and with everyone’s diligence we will hopefully make it through in a healthy way.
So much can happen in such a short period of time that I want to thank the Board for taking time on a moment’s notice over the last week to review all the information about the Coronavirus. Much has happened in just the last 24 hours.
Consequently, the Board has decided that although there is no known case of the virus here in our complex, it is better to be proactive and err on the side of health and safety to determine how to proceed. We all want what is best for all of us long term, and a brief period of time without certain events is not only responsible but helps all of us to get past this current situation as quickly as possible with hopefully no health impacts to our neighbors. The only priority is that each of us stays healthy, so the Board is going to take some steps to help in that endeavor.
As of today, the events listed below are cancelled. Other events may be cancelled in the future and the Board will let you know as we proceed. For the moment both Clubhouses will remain open and all facilities will remain open. We are trying to minimize the gathering of large groups of people at special events to help minimize any possible spread of the virus. The events currently that have been cancelled are:
March 13 - Men's Club Member/Guest with Breakfast and Lunch buffet service. Not the golf event itself.
March 17 - St Patrick's Day in Shadows
March 21 - Car Show @ Santa Rosa / Hot Dog service
March 26 - Men's Club Awards Dinner / Montecito with Fried Chicken buffet
All Lectures
Men’s and Women’s Golf Club meetings
All fitness classes for two weeks
I wish everyone great health, but this is a time to be responsible and prudent in our operations. If anyone feels sick, please follow all the medical protocols and please let us know asap. We need to help each other by informing the HOA if you are sick so we can take additional actions to minimize other people contacting the virus. Working together we will hopefully get through this time with minimal impact and then return to the lifestyle we all appreciate. The Board wants you to know how much we appreciate your effort to help all of us get through this time in a positive way. I understand we will miss some of our favorite events, but it is a small price to pay to help keep our neighbors healthy and safe. This time will pass soon and there is no better cause for sacrifice than to help a friend. Thanks for your support and efforts.
