SCSH News

Regarding Last Week’s Fitness Closure

    

The Association has received several calls and emails requesting further details and/or the identity of the individual who tested positive for COVID-19.

The individual who tested positive for COVID-19 was at the following Fitness Center(s) on the following dates and times:

  • Montecito Fitness Center: June 9th – 13th and June 16th – 17th between 11:45 a.m. – 8:15 p.m., June 18th between 5:30 a.m. – 10:30 a.m.
  • Santa Rosa Clubhouse: June 18th between 10:40 a.m. – 10:58 a.m.

To our knowledge the individual wore a face covering at all times while present in the fitness facilities. Due to privacy laws, we cannot provide any further details than what is provided above or the individual's identity. Please contact your health care professional if you have concerns regarding your risk of exposure. Please be advised that the Association has continued sanitation efforts in accordance with the CDC Guidelines.

Thank you in advance for your anticipated understanding.

View Delivery Volunteer Needed in Phase 2

A volunteer is needed to deliver The View magazine in area #18A, between Calle Pampas and Calle Pueblo in Phase 2.

Volunteers are notified at the end of the month when the magazines for their area are ready for pickup at the Santa Rosa Clubhouse.

If you are interested in volunteering, please email view@scshca.com or call 760-345-4349 ext. 2204.

Fitness Center Closures

    

Montecito and Santa Rosa Fitness centers are closed effective immediately until Saturday, June 19, at 2:30 p.m. The Santa Rosa Outdoor pool remains open.

We apologize for the inconvenience.

Please note that in the last two weeks an individual who was in the Association’s fitness facilities recently tested positive for COVID-19. Consequently, the Association closed both fitness facilities so they can be cleaned and sanitized. If you were in the fitness facilities during the past two weeks and have questions about your health or the risks of potential COVID-19 exposure, please contact your health care professional immediately for further guidance.

Changes to Pool Hours

Effective Saturday, June 19, the Santa Rosa outdoor pool will close at 10 p.m.

On Friday, June 25, the Montecito Outdoor pool is scheduled to reopen, and will also close at 10 p.m.

June 15 Reopening

We are excited to announce that based on the State and County guidelines, all facilities will be open to full capacity effective June 15, 2021. Reservations will no longer be required for the Fitness Centers or outdoor pools. The indoor pool will still require a reservation. Clubs and Groups can resume full capacity in the clubhouses (with a reservation and based on availability).

Masks will not be required for residents, employees, vendors, etc. that have been vaccinated or have a medical exemption from the vaccination. The residents, employees, vendors, etc. will be responsible to wear a mask if not vaccinated. The HOA, DRM staff, Troon staff, etc. will not collect or request this information.

We look forward to seeing you all soon!

Meet a Board Member Returns September 9

Meet a Board Member is scheduled to return Thursday, September 9, 2021, at 3:00 p.m. in the Montecito Clubhouse.

Any date previously advertised was outdated and incorrect.

Montecito Outdoor Pool Resurfacing Project Update

After further inspection by SCSH personnel, including the Board President, General Manager, Director of Facilities, and Project Coordinator along with the Contractor, it was determined that additional work is required to complete the Montecito Outdoor Pool project. The expected opening date has been revised to Friday, June 25.

Thank you for your patience.

Friendly Reminder: Pets

Friendly reminder: As common courtesy, please do not allow your pet(s) onto neighboring properties. Please enjoy our dog parks. In addition, please remember to pick up after your pet(s).

Memorial Day 2021 Video

Residents Ron and Debby Hart made this video of some of the areas where flags were displayed in our community this past Memorial Day.  The end of the video features members of the Ukulele Club playing "Taps."

We hope you enjoy it!

Frontier Technical Support

For any technical support regarding the bulk internet service with Frontier Communications, please call, 844-660-0648, and select prompt 1.

Finance Advisory Committee – June 2021

By Bill Wethe
Finance Advisory Committee Chair

As published in The View, June 2021:

Work Completed

During the month of May 2021, the FAC and FAC Subcommittee continued its work with the Board as well as with DRM and Troon management on behalf of the Association including:

  • Review and recommend Board approval, subject to audit, of the unaudited Association April 2021 financial statements including the:
    • financial statements and supplementary schedules.
    • combining and combined financial statements plus supplemental financial information schedules included in the Treasurer’s report.
    • summary financial information on financial position and results of operations included in the General Manager’s report.
    • condensed Association financial information to be published in The View.
  • Review of the year-to-date variance analysis prepared by the General Manager on the:
    • 2021 Operating Fund revenues and expenses.
    • 2021 Replacement Fund expenses for the purchase and replacement of common area real property components and inter-fund transfers to the Operating Fund for the purchase and replacement of common area personal property and equipment components.
  • Review and written recommendations on the 2021 Forecast (4+8) of the Operating Fund and Replacement Fund as compared to the 2021 Budget and the 2021 Forecast (3+9).
  • Review and written recommendations to the Board on a proposed contract for security services.
  • Preparation of the Management Discussion and Analysis (MD&A) of the 2021 Forecast (4+8) as compared to the 2021 Budget and the 2021 Forecast (3+9) provided to the Board.
  • Review and written recommendations to the Board on proposed BAFs for the expenditure of funds for the replacement or major repair of real and personal property common area components identified in the Reserve Study.
  • Review and recommend Board approval of the April 2021 bank statements, bank reconciliations, and investment account statements.
  • Regular meeting of FAC held on May 21, 2021, using audio and video conference call.
  • Review of 2021 estimate of taxable income and estimated income tax payments.
  • For the Board meeting on May 24, 2021:
    • Preparation of the FAC monthly written report.
    • Review of the General Manager monthly written report.

Upcoming Work

  • Interview candidate for the Committee.
  • Review and written recommendations to the Board on parameters for the preparation of the 2022 Reserve Study.

FAC Members

FAC has six members, and we have Board approval for a total of nine. So we have three openings, and we would love to meet with you. We are looking for owners who have a background including accounting and financial reporting and an interest in serving on the FAC or on the FAC Subcommittee. Please contact the author if you would like to discuss completing an Advisory Committee Interest Form.

Further Information

Additional FAC Members: Larry Anderson, Bob Jester, Jerry Cavoretto, Mike Whelan, and Bruce Marley. FAC Subcommittee Members on the Replacement Fund and Reserve Study: Chris Stevens, Don Salvatore, Bruce Marley, and Bill Wethe, Chair.

Contact the author at finance@scshca.com.

Friendly Reminder: Growing Season

Friendly reminder, growing season for plant material is upon us. Please remember that plant material along common property walls may not the grow into common area or neighboring properties. Plant material may only extend twenty-four (24) inches above the top of the wall.

Design Rules, Section 5.2.2, Plant Material for Interior Lot – Side and Back Walls:

The height of shrubs for interior lots may not exceed more than twenty-four (24) inches above the top of the wall from as measured from the original finish.

Design Rules, Section 6.5 Front Yard Maintenance:

Front yard areas and other yard areas visible from the street, common areas and golf course must be mowed, trimmed, edged and weeded on a regular basis and kept clear of debris, weeds, clippings, etc.

Design Rules, Section 6.8 Trees:

Trees shall be trimmed to allow for a minimum of seven (7)feet clearance above public sidewalks and twelve (12) feet clearance above the street. Trees and/or plants of any kind shall not grow or encroach upon the property line of neighboring properties, without the neighbor’s written consent. All trees must be trimmed, pruned, thinned, laced, etc. at least one (1) time per a year unless the species of the tree requires a different tree trimming cycle. Branches and limbs must not touch the ground or be allowed to grow into other plants.

Thank you for your cooperation in advance.

SHHS 2021 Graduation Ceremony

Please be advised that on Friday, May 28 2021, Shadow Hills High School will host a traditional graduation ceremony. The ceremony will begin at 5:30 p.m. and will run until 10:30 p.m. The ceremony will also include a live fireworks display beginning at 10:00 p.m. Please anticipate loud noises, as well as traffic delays on Jefferson Street and Avenue 40.

HOA Saturday Schedule Has Resumed

The HOA office is open the first Saturday of the month, 8:00 a.m. – 12:00 p.m.

By appointment only. Call the HOA office at (760) 345-4349 Ext. 1

Schedule for 2021:

  • June 5
  • July 10
  • August 7
  • September 4
  • October 2
  • November 6
  • December 4

Friendly Reminder

As you know, we have experienced several days of high winds. Please ensure that trash is secured into a bag before placing in your Burrtec containers.

Thank you in advance.

Finance Advisory Committee – May 2021

By Bill Wethe
Finance Advisory Committee Chair

As published in The View, May 2021:

Work Completed

During the month of April 2021, the FAC and FAC Subcommittee continued its work with the Board as well as with DRM and Troon management on behalf of the Association including:

  • Review and recommend Board approval, subject to audit, of the unaudited March 2021 financial statements of the Association including the:
    • financial statements and supplementary schedules.
    • combining and combined financial statements and supplemental financial information schedules included in the Treasurer’s report.
    • summary financial information on financial position and results of operations included in the General Manager’s report.
    • condensed Association financial information to be published in The View magazine.
  • Review of the year-to-date variance analysis prepared by the General Manager on the:
    • 2021 Operating Fund revenues and expenses.
    • 2021 Replacement Fund expenses for the purchase and replacement of common area real property components and inter-fund transfers to the Operating Fund for the purchase and replacement of common area personal property and equipment components.
  • Review and written recommendations on the 2021 Forecast (3+9) of the Operating Fund and Replacement Fund as compared to the 2021 Budget and the 2021 Forecast (2+10).
  • Preparation of the Management Discussion and Analysis (MD&A) of the 2021 Forecast (3+9) as compared to the 2021 Budget and the 2021 Forecast (2+10) provided to the Board.
  • Review and written recommendations to the Board on proposed BAFs for the expenditure of funds for the replacement or major repair of real and personal property common area components identified in the Reserve Study.
  • Review and recommend Board approval of the March 2021 bank statements, bank reconciliations, and investment account statements.
  • Regular meeting of FAC held on April 23, 2021, using audio and video conference call.
  • Conference call with Comerica Securities, the Replacement Fund investment manager, on April 23, 2021.
  • Review and written recommendations to the Board on insurance renewal as of April 22, 2021.
  • For the Board meeting on April 26, 2021:
    • Preparation of the FAC monthly written report to the Board.
    • Review of the General Manager’s monthly written report to the Board.

Upcoming Work

  • Review of 2021 estimate of taxable income and estimated income tax payments.
  • Review and written recommendations to the Board on parameters for the preparation of the 2022 Reserve Study.

FAC Members

FAC has six members, and we have Board approval for a total of nine members. So we have three openings, and we would love to meet with you. We are looking for owners who have a background that includes accounting and financial reporting and an interest in serving on the FAC or on the FAC Subcommittee. Please contact the author if you would like to discuss completing an Advisory Committee Interest Form.

Further information

Additional FAC Members: Larry Anderson, Bob Jester, Jerry Cavoretto, Mike Whelan, and Bruce Marley. FAC Subcommittee Members on the Replacement Fund and Reserve Study: Chris Stevens, Don Salvatore, Bruce Marley, and Bill Wethe, Chair.

Contact the author at finance@scshca.com.

Phase 3 Dog Park Closure – May 5 & 6

The Phase 3 Dog Park will be closed on Wednesday, May 5, and Thursday, May 6, for the repainting of the block wall and wrought iron fence. During this time, the Phase 1 Dog Park and North Channel Park will remain open.

Any updates to this timeline will be provided via on-site notices and notifications on this community website.

For more information, please contact the Facilities Maintenance Department at 760-345-4349 ext. 2406.