Finance Advisory Committee – March 2021

By Bill Wethe
Finance Advisory Committee Chair

As published in The View, March 2021:

Work Completed

During the month of February 2021, the FAC and FAC Subcommittee continued its work with the Board as well as with DRM and Troon management on behalf of the Association including:

  • Review and recommend Board approval of the unaudited January 2021 Association financial statements including the:
    • financial statements and supplementary schedules prepared by DRM/Associa, Troon, and the Controller.
    • combining and combined financial statements included in the Treasurer’s report prepared by the Controller.
    • summary financial information on financial position and results of operations included in the General Manager’s report to the Board.
    • condensed Association financial information to be published in The View magazine.
  • Review of the year-to-date variance analysis prepared by the Controller on the:
    • 2021 Operating Fund revenues and expenses.
    • 2021 Replacement Fund expenses for the purchase and replacement of common area real property components and inter-fund transfers to the Operating Fund for the purchase and replacement of common area personal property and equipment components.
  • Review and recommend Board approval of the January 2021 bank statements, bank reconciliations, and investment account statements.
  • Review and recommend Board approval of a written agreement to engage a firm to provide non-judicial foreclosure services approved by Board on January 25, 2021.
  • Board approved proposed revisions to the following items on January 25, 2021:
    • FAC Charter and Mission – FAC BAF 2021 # 1.
    • FAC Subcommittee Charter and Mission – FAC BAF 2021 #2.
    • Association Procurement Policy – FAC BAF 2021 #3.
  • Special meeting of FAC held on February 3, 2021, via audio and video conference call.
  • Regular meeting of FAC held on February 19, 2021, via audio and video conference call.
  • For the Board meeting on February 22, 2021:
    • Preparation of the FAC monthly written report to the Board.
    • Review of the General Manager’s monthly written report to the Board.

Work in Process

Review and recommendation to the Board on the:

  • 2020 audited financial statements.
  • 2020 Federal and California tax returns.

Upcoming Work

Insurance renewal in April 2021.

FAC Members

FAC has seven members, and we have Board approval for a total of nine members. So, we have two openings, and we would love to hear from you. We are looking for owners who have a background including accounting and financial reporting and an interest in serving on the FAC or on the FAC Subcommittee. Please contact the author if you would like to discuss completing an Advisory Committee Interest Form.

Further information

Additional FAC Members: Larry Anderson, Bob Giovannettone, Bob Jester, Jerry Cavoretto, Mike Whelan, and Bruce Marley. FAC Subcommittee Members on the Replacement Fund and Reserve Study: Chris Stevens, Don Salvatore, Bruce Marley, and Bill Wethe, Chair.

Contact the author at finance@scshca.com.

Final Crack Seal Project Schedule

The Phase I Asphalt Crack Sealing Project

Updated 2/23/2021

Phase I – Red & Purple Zones
Original Scheduled Date – Friday, January 29, 2021

New Date
Red Zone – Monday, March 1, 2021
Purple Zone – Tuesday, March 2, 2021

Please see updated Phase I Map for Crack Seal Schedule Dates

No Parking on Streets on Crack Seal Schedule Dates from 7:00 a.m. to 5 p.m.

  • Streets will remain open to thru traffic
  • Parking will be allowed after street is completed and contractor & staff inspects final crack seal.
  • Please be aware that there will be some detouring, and crews working in the roadways
  • Please note the site map showing the roads affected

We apologize in advance for any inconvenience this may cause you and thank you for your cooperation.

For more information, please contact the Facilities Maintenance Department at 760-345-4349 ext. 2401.

Flag Notification

Fly the United States Flag at Half-Staff Immediately Until Sunset on Friday, February 26, 2021 Remembering the 500,000 Americans Lost to COVID-19

A Proclamation on Remembering the 500,000 Americans Lost to COVID-19

February 22, 2021 • Presidential Actions

As of this week during the dark winter of the COVID-19 pandemic, more than 500,000 Americans have now died from the virus. That is more Americans who have died in a single year of this pandemic than in World War I, World War II, and the Vietnam War combined. On this solemn occasion, we reflect on their loss and on their loved ones left behind. We, as a Nation, must remember them so we can begin to heal, to unite, and find purpose as one Nation to defeat this pandemic.

In their memory, the First Lady and I will be joined by the Vice President and the Second Gentleman for a moment of silence at the White House this evening. I ask all Americans to join us as we remember the more than 500,000 of our fellow Americans lost to COVID-19 and to observe a moment of silence at sunset. I also hereby order, by the authority vested in me by the Constitution and laws of the United States, that the flag of the United States shall be flown at half-staff at the White House and on all public buildings and grounds, at all military posts and naval stations, and on all naval vessels of the Federal Government in the District of Columbia and throughout the United States and its Territories and possessions until sunset February 26, 2021. I also direct that the flag shall be flown at half-staff for the same period at all United States embassies, legations, consular offices, and other facilities abroad, including all military facilities and naval vessels and stations.

IN WITNESS WHEREOF, I have hereunto set my hand this twenty-second day of February, in the year of our Lord two thousand twenty-one, and of the Independence of the United States of America the two hundred and forty-fifth.

JOSEPH R. BIDEN JR.

February 2021 Board Meeting Video Now Available

To see more videos, visit our Videos page by clicking here.

HOA Phones Technical Difficulties

We are currently experiencing technical difficulties with the HOA and Shadow Hills Golf Club phone systems. You may experience issues issues contacting us by telephone.

We are working on resolving this problem as quickly as possible and apologize for any inconvenience this may cause.

President’s Day – Commercial Visitors

In observance of President’s Day, commercial visitors will not be allowed to access our community or work on Monday, February 15, 2021.

Reminder, this also applies to the following nationally observed holidays:

  • New Year’s Day
  • President’s Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Christmas Day

Community Singers Ticket Refunds

COVID-19 has once again impacted our ability to present our concert “Sing, Sing, Sing” – The Big Band Beat. With no definite date set for us to perform, Community Singers will provide refunds to the original ticket purchaser for this concert.

Beginning Monday, February 8, 2021, place your purchased tickets in an envelope marked on the outside as “Community Singers Ticket Refund Request.” Including inside the envelope all tickets to be refunded and a contact sheet with your Full Name, Address, Email Address, and Phone Number, and deposit the sealed envelope at the Montecito Clubhouse Lifestyle desk in the box provided. Contents of the box will be collected every Wednesday. You will be contacted to arrange for you to pick up your refund check. We strongly suggest you save a photocopy of your purchased tickets.

Please be patient – with 400 tickets sold, it may take some time to receive your refund. Details of the process can also be found below. Should you choose to do so, you may choose to allow your purchase amount to be donated back to the Community Singers Club instead of receiving a refund.

We very much look forward to when we will be able to sing again with our Community Singers and for our faithful friends in our audiences.

Any questions please refer to our club treasurer, Jim Adamik (jadamik@verizon.net).

Candidate Forum #1 Video Now Available

Candidate Forum #2 is scheduled for Friday, February 19, 2021, at 6:30 p.m. ☞ Click Here for Details

Finance Advisory Committee – February 2021

By Bill Wethe
Finance Advisory Committee Chair

As published in The View, February 2021:

Work Completed

During the month of January 2021, the FAC and FAC Subcommittee continued its work with the Board as well as with DRM and Troon management on behalf of the Association including:

  • Review and recommend Board approval of the unaudited December 2020 financial statements of the Association including the:
    • financial statements and supplementary schedules prepared by DRM/Associa, Troon, and the Controller.
    • combining and combined financial statements included in the Treasurer’s report of the Association prepared by the Controller.
    • summary financial information on financial position and results of operations included in the Controller’s report to the Board.
    • condensed financial information of the Association to be published in The View magazine.
  • Review of the year-to-date variance analysis prepared by the Controller on the:
    • 2020 Operating Fund revenues and expenses.
    • 2020 Replacement Fund expenses for the purchase and replacement of common area real property components and inter-fund transfers to the Operating Fund for the purchase and replacement of common area personal property and equipment components.
  • Preparation of the Management Discussion and Analysis (MD&A) of the 2020 annual results as compared to the 2020 Budget and the 11+1 Forecast provided to the Board.
  • Review and written recommendations on proposed BAFs for the expenditure of funds from the Replacement Fund for the replacement or major repair of real and personal property common area components identified in the Reserve Study.
  • Review and recommend Board approval of the December 2020 bank statements, bank reconciliations, and investment account statements.
  • Review of firms providing non-judicial foreclosure services, preparation of Request for Proposal (RFP), review of responses to RFP, evaluation and reference check of service firms, and written recommendation to the Board (FAC BAF 2020 # 16).
  • Written recommendation to the Board of proposed revisions to Replacement Fund Investment Policy (FAC BAF 2020 # 15).
  • Regular meeting of FAC held on January 22, 2021, via audio and video conference call.
  • For the Board meeting on January 25, 2021:
    • Preparation of the FAC monthly written report to the Board.
    • Review of the Controller’s monthly written report to the Board.

Work in Process

Annual review and submission of proposed revisions to the Board for review and adoption including:

  • FAC Charter and Mission – FAC BAF 2021 # 1.
  • FAC Subcommittee Charter and Mission – FAC BAF 2021 #2.
  • Association Procurement Policy – FAC BAF 2021 #3.

Upcoming Work

2020 Audit.

FAC Members

FAC now has two openings. We would love to hear from you if you have a background including accounting and financial reporting and an interest in serving on the FAC or on the FAC Subcommittee. Please contact the author if you would like to discuss completing an Advisory Committee Interest Form.

Further Information

Additional FAC Members: Larry Anderson, Bob Giovannettone, Bob Jester, Jerry Cavoretto, Mike Whelan, and Bruce Marley. FAC Subcommittee Members on the Replacement Fund and Reserve Study: Chris Stevens, Don Salvatore, Bruce Marley, and Bill Wethe, Chair.

Contact the author at finance@scshca.com.

2021 Board Candidate Forums

Candidate Forum #2
Friday, February 19, 2021, at 6:30 p.m.

Join us to hear the HOA Board candidates speak about their qualifications and positions regarding the SCSH community. Each candidate will also be asked to respond to questions suggested in advance by residents and the Nominating Committee.

This meeting will be held using live streaming and you can watch it by clicking on this link: www.scshca.com/candidateforum

A video recording of Candidate Forum #1 is available here: www.scshca.com/candidate-forum-1-video-now-available

The candidates and moderator will be the only people speaking and you will be a silent audience. If any of you have suggested questions for the candidates, please send these proposed questions by clicking on this link: www.scshca.com/candidatequestion

Thanks in advance for helping our community to stay healthy and strong with your participation.

Montecito Driveway Pavement Rehabilitation Project

Project Start Date – January 18, 2021
Project Expected Completion Date – March 11, 2021

  • Tennis Courts, Putting Course, Bocce Courts, and Swimming Pool & Spa will remain open during pavement construction
  • HOA and Lifestyle Office will be available during regular business hours
  • Please follow all detour signs and construction crew instructions
  • Please be aware that there will be some detouring and crews working in the roadways

We apologize in advance for any inconvenience this may cause you and thank you for your cooperation.

For more information, please contact the Facilities Maintenance Department at 760-345-4349 ext. 2401.

Project Memo

Project Purpose: The Montecito Clubhouse driveway entrances and roundabout stamped concrete was exhibiting numerous structure breaks and was causing a safety hazardous concern for vehicles and pedestrians. The difficulty in repairing this type of concrete structure breaks is removing isolated concrete failures without damaging the concrete adjacent to the failure. This has been demonstrated with earlier isolated repairs of the existing stamped concrete.

Project Assessment: In 2019, the Board approved for an independent Pavement Engineering Consultant to evaluate the problematic driveway stamped concrete. The purpose of the inspection was to evaluate the existing stamped concrete and determine how the problematic concrete conditions can be remediated. The Pavement Engineering Consultant concluded that these types of failures in the stamped concrete and concrete bands will continue, as they age, and it would be financially beneficial to the HOA to remove and replace the pavement.

Construction Cost: The replacement of the stamped concrete is a fully funded Replacement Fund expenditure that was scheduled to be completed in 2020. The construction cost for the project is fully funded from the Replacement Fund and is not part of the 2021 Operating budget.

Traffic Accident on Monroe and Ave 40

Update: the road is now open.

A vehicle was involved in a single car accident on the east end of Avenue 40 and Monroe intersection. No Sun City Shadow Hills residents were involved. The street closure is due to the reconstruction of the traffic collision for the police department’s investigation. In the meantime, traffic is being diverted. Please avoid this route.

2021 Monthly Assessment (Dues)

Beginning January 1, 2021, the monthly assessment will increase to $306 per month. As a reminder, the Board approved a one-time credit in the amount of $144 per homeowner; the net amount due for January is $162. The coupon books have been mailed but there is no coupon for the month of January. If you pay by check, please be sure to include your account number on your check. If you prefer a coupon, please contact the HOA office.

If you are paying by check, the mailing address is as follows:

Sun City Shadow Hills
c/o Desert Resort Management
PO Box 601205
Los Angeles, CA 90060-1205