On Friday, April 24, our Community Strategic Plan Committee that I Chair, held the second in a series of study sessions.

We need to remain competitive as a community to ensure our property values remain high. With demographic changes in our population, our community will have changing needs. We will need to address the effects of the drought, and to look at our infrastructure to name a couple of issues. The Strategic Plan Committee is responsible for determining what we want and is best for our community in the next 3, 5 and even 10 years.

Many of the Advisory Committees have already begun to work on the strategic plan from their respective areas of expertise: Landscape is looking at our long term physical appearance; Golf is looking at the long term plans for the golf course; Information is looking at new ways of reaching all of our residents and Facilities is looking at our physical facilities.

We want as much resident input as we can get. Please submit any suggestions to president@scshca.com and attend the upcoming meeting.

The meeting was held Friday April 24 at 1 PM in the Montecito Clubhouse Ballroom.

For more information, click on the link below

http://www.scshca.com/event/strategic-planning-study-session-2/

Joan Dzuro, Chair Strategic Plan Committee

Vice President, HOA Board

On the nights of April 20, 21 and 22, the I-10 / Jefferson Street Interchange Project contractor will be hauling excavated material out of the I-10 median and delivering pile driving material and equipment into the construction zone.

This work will require the closure of the number 1 and 2 lanes on EB I-10 at Jefferson Street. The closures will take place all three nights between the hours of 10:00 PM and 6:00 AM.

No detour is required for these closures.

Click here to view the Notice of Work

Click here to view this information on theI-10 Coachella Valley Corridor Projects Website

www.i10cvcprojects.com

As part of the plan to survive the worst drought in recorded history, the State of California has mandated that the Coachella Valley cut water usage by 36%

The average Californian uses 196 gallons of water each day.

Click here to read more.

As part of the Indio Water Authority’s ongoing chromium 6 treatment, they are planning to begin construction on Well 13A (located on Camino Cantos) Monday April 19th,  at 8:00 AM.

Specifically, the construction team will remove Chlorine and Electrical equipment paving the way for a chromium 6 treatment facility outside the community.

Camino Cantos will be closed to through traffic. Residents on Camino Cantos will have access to their homes 24 hours a day.

In order to allow our clubs to continue to use the HOA EIN Number, our outside independent auditor is requiring that our community clubs change how they report to the HOA.  The auditor is requiring that our clubs report on finances for the calendar year -- January through December. This new reporting requirement is effective now and clubs will need to get the new financial reports in by April 24.

If you don't submit this new calendar year financial report by April 24, 2015 -- unfortunately, your club will have to get their own EIN number or face being shut down. As of Tuesday, April 21 -- 18 clubs have not yet turned in the required forms.

Your club will derive your new report from the following:

1. Your financials for July 1st  2014 through December 31st 2014
2. Your financials from Jan 1st 2014 through June 30th  2014

As you can see -- combined -- this report will provide us with your club financials for the calendar year for 2014.

You will need to use the new form (click on the link below to obtain the new form) for the new calendar year report.

Click Here to Download the Club Financial Reporting Form

This is the only way the HOA can allow clubs to use the associations EIN number. If you do not use the Association's EIN number, your club will have to get one of its own or face being shut down.

Your Associations auditor needs to report the clubs income for 2014 -- so we need to have this new calendar year financial reports in the HOA office by no later than April 24.

Thanks for your understanding and efforts on getting this accomplished.

The Information Advisory Committee is seeking an individual with a background as either a CPA,  CFO or Corporate Financial Analyst to join our committee. Our community depends on owners with strong business backgrounds to volunteer their time. Being on this committee requires a time commitment of approximately 4-5 hours each month.

If you have this kind of background, are an owner in SCSH, and have a desire to help our community, please download the PDF form below, fill it out and submit to the HOA Office:

[gview file="http://www.scshca.com/wp-content/uploads/2015/04/Advisory-Committee-Interest-Form-3-24-15.pdf"]

Thank you for your interest.

As many of you know, California is experiencing its worst drought on record. The snow pack is at just 5% of its normal average.

To find out what you can do to help save water, click here

GAC is our community Golf Advisory Committee. All our committees are made up of resident volunteers. A representative of Western Golf Properties attends the meetings as does General Management and a liaison from our HOA Board.

GAC considers all issues concerning our golf operations and makes recommendations to the Board.

This month,  GAC has  new Chair and a number of new Committee members. The new members will be David Bakshy (Chairman), and Pete Anderson both from the Men's Club,  Joyce Johnson and Don Hauser from Couples Golf, and Sue Hendrickson from Women's Golf.

Residents can ask questions about our Golf Club to hot-topics@scshca.com or at "Ask A Question." 

Do you believe we should have transparency in our community?  So does your HOA Board.   To achieve that, your Board authorized this online community newspaper (scshca.com) for residents of Sun City Shadow Hills.

Each day we publish articles and notices about everything and anything going on in our community  -- such as if there's been a change in the location or time of a Board meeting, information on the new DwellingLive system, the refurbish for the Ballroom, the new contract with UPS, developments in the new community strategic plan, news from the clubs, how our Advisory Committees work and much, much more. We let you know all the news!

Each day we also add new information to the Residents Only area -- committee meeting agendas and notes that let you know what the advisory committees are discussing, the monthly income statements for the community that tell you where we stand financially, the contracts the Board has entered into, the community budget that the Board creates each year, the mission statements of each of our advisory committees, the Board Agenda that tells you what our Board will be discussing at the next meeting and the Board Notes and Board Motions Passed that tell you what was discussed and what decisions were made and much more.

We also have a "Recent Questions and Answers" area where you can find what other residents are asking. Here you can find out what we pay our contractors, what's the latest in Security, various rules and regulations that affect our community and more.

If that's not enough -- we also have an "Ask A Question" feature where residents are encouraged to ask  questions about our community, our financials, our internal accounting controls, our policies -- and get correct answers.

If you'd like to learn more about how to navigate your website, the Computer Club will be holding free classes for residents during April and May. For more information, click here.

Be in the know! Check your online SCSH Community Newspaper at www.scshca.com daily. That's why we are here!

Your HOA BOARD voted in March to accept a proposal from Tuscan Designs to refurbish our Montecito Clubhouse ballroom. Keeping our community in great condition is the reason we have a "Reserve Fund " that is 97% funded.

Work included will be:

Replacement of the ballroom carpet
Replacement of sheer drapes along the south windows
Repaint interior walls and ceiling
Replace damaged planks and refinish
Touch up all wood on baseboard, stage and sound booth
Replace covering on partition walls and service rollers and seals
Replace the carpet in the library

The color scheme will be blue and gold.

To learn more about Reserve Funds, click here

What an exciting time! Our community is going on 11 years old and, if all goes as planned, Pulte will sell the last of its homes by the end of this year. This means that we, as residents, will finally be able to determine the future of our community completely on our own. Toward this end, your HOA Board members have undertaken the task of putting together a comprehensive strategic plan for our community that sets benchmark goals for 3, 5, and 10 years out. This plan will encompass many facets, and it will more than likely take 12 months to formulate.
 

The intent is to have a road map that each subsequent board will be able to review and help the community to follow, making adjustments as necessary in the future.
  

The Board held its first meeting about this project on February 17, 2015, in the Montecito ballroom. Joan Dzuro was selected as chair, and the Board agreed on an outline for the effort plus assignments for other Board members. The plan is:
 

 
1. Get feedback throughout this year from residents about what they want their community to look like in 2020 to 2025. Residents can send emails with their input to [email]strategicplan@scshca.com [/email] or to Board members emails directly. Click here to find Board member email addresses.
  

2. Research each goal to determine feasibility, costs, etc., and bring that information back to the Board for review, discussion, and decision.
  

3. Find residents who would be interested in helping with the research and analysis of the various ideas that are brought forward.
  

When all is finally done, we hope to have a vision that articulates resident wishes, specifies the costs and what has to be done to pay for each goal, and helps us move forward with implementation.
 

 
If you have ideas about how to make our community better, please email them to
[email]strategicplan@scshca.com[/email].
  

If you would like to serve on a sub-committee to help us do research, please email your name, background and area of expertise to the same email address.
 

 
Our next meeting is scheduled for Friday, April 24, at 1 pm in the Montecito Clubhouse. Please come join us and make your voice heard!
  

Board Works on SCSH’s Strategic Plan
  

by Joan Dzuro, Vice President HOA Board and Chair, Strategic Planning Committee

The January Safety Report is up.

Click on the green "Recent Questions and Answers" button on the lower right of this page to be taken to this resident restricted area.  It is under the "Community Safety Information" category.

(Remember -- you must be logged in to view this information that is restricted to residents only for obvious reasons)

Do you have a question about something that is going on in our community?

Did you do a "search" but still can't find what you're looking for on the website?

Jut click on the green "Ask A Question" button on the right hand of your SCSHCA.com website. Ask us what you want to know.

We are here to listen and answer!

The March issue of the View has a tear-out survey on page 13. Let us know how we are doing by tearing it out, completing the survey, and dropping it off at either the Montecito or Santa Rosa Clubhouse.

Solar for Golf Course Bathrooms

Your HOA Board has approved solar ventilation for the two bathrooms on the South Course. Since the two bathrooms currently have no ventilation, this is a major health upgrade without having to run any electrical lines.

HOW ARE WE DOING?

To help us improve the View magazine, please take a few moments to complete the Survey linked below.

This survey can also be found as a tear-out page in March's issue of the View. Please only submit the survey once.

[gss-button url="https://www.surveymonkey.com/s/PZ9HC6H" color="green"]Click Here to Open Survey[/gss-button]

For those Homeowners who are computer savvy and desire to be able to manage their guest and vendor list personally, as well as other personal information particular to their residence, the HOA is hosting a 4 hour drop-in session -- in which you will be given instructions as to how to access the new software, along with a needed Registration Number.

DATE: March 7th
TIME: Last name begins with A-L 8:00AM to 10AM
              Last name begins with M-Z 10AM to 12PM
PLACE: Montecito Ballroom

Please note, the HOA office will be closed during this time.

At the board meeting on February 23, 2015 the HOA Board of Directors voted to hold single vendors, who are not in the Vendor Access Program, accountable for their own tickets.  
 
Currently if a vendor comes in to do a bid or one day job they do not qualify for the vendor access program so the resident is responsible for the actions of that vendor.   The Safety Committee looked at this issue and came up with a process where single vendors can be held responsible for their own fines of speeding or running stop signs.  If the one time vendor fails to pay the fine they will be barred from coming into the community until the fine is paid. 
 
Residents are still responsible for the actions of family and guests that visit them, per the CC&Rs and Rules and Regulations.  But this does remove the responsibility from our residents for vendors.  If the vendor is not in the vendor access program you still need to let the gate know they are coming in to see you.

The Board will have a strategic planning on Tuesday, February 17 from 9 AM to 12 PM in the Montecito Ballroom.

If you would like to make any suggestions, please email them to president@scshca.com.

What is a “proxy”?

Proxy voting is a type of absentee voting and the Inspector of Elections has a specific procedure for writing the proxy, collecting it, verifying it, and marking it.

If you decide to cast your vote for yourself, you can vote either by mail or by dropping off your ballot in one of the boxes located in the Santa Rosa Clubhouse or the Montecito Clubhouse.

If you do decide to let someone else vote on your behalf (proxy), you will need to call the HOA Election company to let them know that you have given someone else your vote and who that person is.

If you have lost your ballot or haven't received your from your out of state r Canadian address, it's easy to get a replacement -- click here to find out how.

[gview file="http://www.scshca.com/wp-content/uploads/2015/02/MABM_2015-02-12.pdf"]